The first major caveat is simple, and you may have already noticed: in OneDrive for Business you can only enable IRM for the entire OneDrive it is not possible to turn this lever up or down on individual documents and folders. Yes, it wouldn’t be technology without some gotcha’s. If we download the document and try to open it on another computer, we find that we cannot, without signing in with appropriate credentials, or by requesting access from the owner. If this user tries to send the document to another person not authorized to view it, e.g. to someone outside of the organization, it is not even readable. Notice how we are not allowed to print, and the access will expire in 60 days. See below:Ĭlick View Permission… to see more details. We can also work with the document by choosing Open in Word.Īnd from here, you will see the warning ribbons that explain we have some restrictions on the document. Follow the link to open the document in Word online. Now we can sign into OWA as the user to whom we sent the share invite. Select a document in OneDrive and click Share. Now let’s try inviting someone to the document. Additionally, I’d like the content to expire after 60 days, and the user should have to re-authenticate every 5 days. In this example, I set my restrictions to prevent other users from printing the documents they download. On the Information Rights Management Settings page, select Restrict permissions on this library on download check box, specify your choice of name and a description for the permissions, and optionally, click SHOW OPTIONS to see additional choices, and then click OK. This page should look familiar if you’ve already configured a SharePoint library (above). On the Settings page, in the Permissions and Management section, click Information Rights Management. Hover on the Documents tile, chose the ellipses ( …), and then click SETTINGS.
You can provide these instructions to your users, and they can enable protections for their own documents!įrom OneDrive, click the Settings icon, and then click Site Contents. You can find these instructions on this TechNet article from Microsoft. How-to apply Rights Management to OneDrive for Business Now documents added to this library will be protected according to the rules you set up for the library. Under Permissions and Management, click Information Rights Management.įrom here you can restrict permissions, give your policy a name & description, and choose how you’d like to restrict it with SHOW OPTIONS. On the ribbon, click the Library tab, and then click Library Settings. As a site administrator, navigate to the SharePoint library for which you would like to enable IRM. The following basically follows along with this support article from Microsoft–refer to it for more details. How-to apply Rights Management to Libraries Now users will be able to apply IRM restrictions to their libraries and files. How-to Enable Rights Management for SharePoint Onlineīegin by signing into the Office 365 portal, and navigate immediately to Admin centers > SharePoint.įrom the SharePoint Admin center, click Settings on the left. Scroll down to find the Information Rights Management (IRM) section, choose Use the IRM service specified in your configuration, and then choose Refresh IRM Settings. You can also let the content expire, and force users to authenticate in order to view the content (or else it will remain locked and unable to be read/opened). Rights Management for SharePoint Online allows you to assign really interesting permissions to document libraries and lists, such as restricting the ability to print or to download, export or run scripts against content. Enable Rights Management for SharePoint Online & OneDrive for Business (this post)īefore proceeding to enable Rights Management for SharePoint Online & OneDrive for Business services, you must be sure to activate Azure Rights Management for your Office 365 tenancy.Compare Email encryption & Rights Management templates.
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